Having done so, they can save those screens in a graphics program such as Microsoft Paint or Microsoft Document Imaging, and print from there. Note that users who have permission to read a document but do not have permission to copy or print from it can still capture screens containing document text. (If you are running Outlook, the default Address Book is probably your Outlook contact list.) Figure 33.6. You may also click Read and select their names from the Select Names dialog box, which displays the names in your default Address Book, as shown in Figure 33.6. To restrict one or more users to reading a document but not changing, printing, or copying its content, enter their email addresses in the Read box. The Permission dialog box displays access control options after you check the Restrict Permission to This Document check box. Check the Restrict Permission to This Document check box (see Figure 33.5).įigure 33.5.

To set permissions for a document, click the Permissions button on the Standard toolbar. However, Microsoft is making available add-on software that will allow users with appropriate permissions to view IRM-protected files with Internet Explorer. To authenticate users' identities, Microsoft requires you to be running either Windows Server 2003 (with appropriate Client Access Licenses) or Microsoft's Internet-based authentication service, which utilizes Microsoft Passport authentication.īecause older versions of Word and Office do not support IRM, they cannot be used to read and edit files with permissions. You need significant Microsoft infrastructure to make full use of IRM.

For example, you might allow one user to change a document but not print it you might allow another user to use a specialized application to access selected document content, but not allow him to edit the document.Īfter you set permissions for a document, recipients will have only the permissions you give them, and individuals who have received no permissions will not be allowed to read, change, copy, or print your document. You can establish different sets of permissions for each user. For example, you can prevent people fromĪccessing the content of a document programmatically, with Visual Basic for ApplicationsĪccessing a document after a specific expiration date Using IRM, you can now associate specific permissions and restrictions with any document, giving users only the permissions they need to get their jobs done. The new Information Rights Management (IRM) feature built into Microsoft Office Professional Edition 2003 and standalone versions of Word 2003 changes that. However, after a document was opened with the correct password, you had no other way to restrict its usage or dissemination. Traditionally, you protected a document by restricting access to its location or contents via a password.

How to restrict editing in word